Wilbarger Wedding and Events Center - Rules and Regulations

Venue Rental Terms

1. All payments must be made according to the contract schedule and completed prior to the event date.

2. Events must adhere to scheduled start and end times specified in the contract.

3. A security deposit will be required and refunded within 14 business days after the event, subject to compliance with all venue policies.

4. Cancellation policy: [Include specific terms for different timeframe]

General Facility Rules

1. No smoking inside the facility. Designated smoking areas are provided outside.

2. No open flames except for approved catering equipment and ceremonial candles.

3. No attaching decorations to walls, ceilings, or fixtures with nails, tacks, screws, staples, or adhesives that may damage surfaces.

4. No glitter, confetti, loose flower petals, rice, birdseed, or similar materials.

5. No heavy objects may be dragged across floors. All furniture must be lifted when moved.

6. Children must be supervised at all times.

7. Wilbarger Wedding and Events Center is not responsible for lost or stolen items.

8. All exits must remain unobstructed at all times.

Alcohol Policy

1. If alcohol will be served, clients must:

   - Purchase appropriate event insurance with liquor liability coverage

   - Hire licensed and insured bartenders (Done through us).

   - Pay applicable alcohol service fees

2. If clients choose not to have alcohol, absolutely NO alcohol is permitted on the premises (including parking areas, bride/groom suites, and during rehearsals).

3. Violation of the no-alcohol policy will result in an automatic $2,000 fine and possible event termination.

4. Last call for alcohol service must be 30 minutes before event end time.

Responsibilities by Party

Clients/Couples

1. Responsible for guest behavior and compliance with venue policies.

2. Ensure all vendors understand and follow venue rules.

3. Ensure all payments are made according to contract schedule.

4. If opting out of hiring a wedding planner, clients assume full responsibility for all coordination, vendor management, and venue rules compliance.

5. Provide a designated point of contact for the venue on the event day.

Wedding Planners

1. Ensure venue is properly cleaned after event, including verification that all vendors have fulfilled their cleanup obligations.

2. Enforce no-alcohol policy if applicable.

3. Ensure event adheres to contracted time schedule.

4. Coordinate with venue staff regarding setup and breakdown.

5. Ensure all guests and vendors vacate the premises by the contracted end time.

Caterers

1. Complete thorough cleaning of all used areas including:

   - Degreasing, mopping, and squeegee-drying all kitchen surfaces

   - Removing all food items from refrigerators, counters, and storage areas

   - Properly disposing of all trash in designated areas

   - Cleaning all equipment used

2. Arrive and depart within contracted timeframes.

3. Comply with health department regulations and provide proof of license if requested.

4. Remove all equipment and supplies after the event.

Florists

1. No installation using nails, tacks, screws, or adhesives that may damage surfaces.

2. All arrangements must have protective bases to prevent water damage.

3. Complete removal of all floral materials, including loose petals or leaves.

4. Avoid dragging heavy objects across floors.

5. Removal of all items within the contracted timeframe.

Photographers/Videographers

1. No equipment may obstruct emergency exits.

2. Avoid dragging tripods or heavy equipment across floors.

3. Respect venue's electrical capacity limitations.

4. Obtain permission before using aerial equipment.

Cleaning and Damage

1. Premises must be returned in the condition they were provided.

2. All decorations and personal items must be removed by the end of the rental period.

3. All trash must be placed in designated receptacles.

4. Clients will be charged for any damage beyond normal wear and tear.

5. Additional cleaning fees will be assessed if the venue is not left in acceptable condition.

## Event Conclusion

1. All events must conclude by the time specified in the contract.

2. Music must end 30 minutes before the contracted end time.

3. All guests must vacate the premises by the contracted end time.

4. Vendors must complete teardown and cdge that they have read, understood, and agree to comply with all rules and regulations of the Wilbarger Wedding and Events Center.​​​​​​​​​​​​​​​​

Wilbarger Wedding and Events Center - Rules and Regulations

Venue Rental Terms

1. All payments must be made according to the contract schedule and completed prior to the event date.

2. Events must adhere to scheduled start and end times specified in the contract.

3. A security deposit will be required and refunded within 14 business days after the event, subject to compliance with all venue policies.

4. Cancellation policy: [Include specific terms for different timeframe]

General Facility Rules

1. No smoking inside the facility. Designated smoking areas are provided outside.

2. No open flames except for approved catering equipment and ceremonial candles.

3. No attaching decorations to walls, ceilings, or fixtures with nails, tacks, screws, staples, or adhesives that may damage surfaces.

4. No glitter, confetti, loose flower petals, rice, birdseed, or similar materials.

5. No heavy objects may be dragged across floors. All furniture must be lifted when moved.

6. Children must be supervised at all times.

7. Wilbarger Wedding and Events Center is not responsible for lost or stolen items.

8. All exits must remain unobstructed at all times.

Alcohol Policy

1. If alcohol will be served, clients must:

   - Purchase appropriate event insurance with liquor liability coverage

   - Hire licensed and insured bartenders (Done through us).

   - Pay applicable alcohol service fees

2. If clients choose not to have alcohol, absolutely NO alcohol is permitted on the premises (including parking areas, bride/groom suites, and during rehearsals).

3. Violation of the no-alcohol policy will result in an automatic $2,000 fine and possible event termination.

4. Last call for alcohol service must be 30 minutes before event end time.

Responsibilities by Party

Clients/Couples

1. Responsible for guest behavior and compliance with venue policies.

2. Ensure all vendors understand and follow venue rules.

3. Ensure all payments are made according to contract schedule.

4. If opting out of hiring a wedding planner, clients assume full responsibility for all coordination, vendor management, and venue rules compliance.

5. Provide a designated point of contact for the venue on the event day.

Wedding Planners

1. Ensure venue is properly cleaned after event, including verification that all vendors have fulfilled their cleanup obligations.

2. Enforce no-alcohol policy if applicable.

3. Ensure event adheres to contracted time schedule.

4. Coordinate with venue staff regarding setup and breakdown.

5. Ensure all guests and vendors vacate the premises by the contracted end time.

Caterers

1. Complete thorough cleaning of all used areas including:

   - Degreasing, mopping, and squeegee-drying all kitchen surfaces

   - Removing all food items from refrigerators, counters, and storage areas

   - Properly disposing of all trash in designated areas

   - Cleaning all equipment used

2. Arrive and depart within contracted timeframes.

3. Comply with health department regulations and provide proof of license if requested.

4. Remove all equipment and supplies after the event.

Florists

1. No installation using nails, tacks, screws, or adhesives that may damage surfaces.

2. All arrangements must have protective bases to prevent water damage.

3. Complete removal of all floral materials, including loose petals or leaves.

4. Avoid dragging heavy objects across floors.

5. Removal of all items within the contracted timeframe.

Photographers/Videographers

1. No equipment may obstruct emergency exits.

2. Avoid dragging tripods or heavy equipment across floors.

3. Respect venue's electrical capacity limitations.

4. Obtain permission before using aerial equipment.

Cleaning and Damage

1. Premises must be returned in the condition they were provided.

2. All decorations and personal items must be removed by the end of the rental period.

3. All trash must be placed in designated receptacles.

4. Clients will be charged for any damage beyond normal wear and tear.

5. Additional cleaning fees will be assessed if the venue is not left in acceptable condition.

## Event Conclusion

1. All events must conclude by the time specified in the contract.

2. Music must end 30 minutes before the contracted end time.

3. All guests must vacate the premises by the contracted end time.

4. Vendors must complete teardown and cdge that they have read, understood, and agree to comply with all rules and regulations of the Wilbarger Wedding and Events Center.​​​​​​​​​​​​​​​​

We appreciate your interest in The Wilbarger!!

Base Rate (Monday-Thursday)

• $200 per hour (5-hour minimum)

• $75 per additional hour

• Includes chairs and tables

• Hours: 10am entry, 12am exit required

Weekend Pricing

• Higher rates apply for weekends

• Friday/Saturday bookings subject to change for weddings

Booking Requirements

• 50% deposit due at booking

• $350 cleaning fee due at booking (subject to change)

• Deposit applies toward final payment

Smoking Policy

• No smoking or vaping inside building

• Smoking permitted at rear of building only

• No smoking in front or north side of building

Alcohol Service

• Additional fee applies for alcohol service

• Event insurance required through our insurance company

• TABC our licensed bartenders required at $35/hour

• our Security guard required at $50/hour:

• Under 100 guests: 1 security guard

• 100-200 guests: 2 security guards